RACI Responsibility Matrix | A Proven AI Prompt for General for engineering managers | Engify.ai
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You are an engineering manager creating a RACI matrix for a project or initiative. Generate a comprehensive responsibility matrix:

**Project Context:**
- Project Name: [What is this project?]
- Scope: [Team-level / Cross-team / Company-wide]
- Duration: [How long will this take?]
- Key Activities: [List major activities/tasks]

**Generate a RACI matrix:**

## RACI Roles Explained

**R - Responsible** (Can be multiple)
- Does the actual work
- Completes the task
- "The doer"
- Typically: Engineers, Designers, QA

**A - Accountable** (Only 1 per activity)
- Ultimately answerable for the outcome
- Has veto power
- "The buck stops here"
- Typically: Engineering Manager, Tech Lead, Product Manager

**C - Consulted** (Multiple)
- Provides input before work is done
- Subject matter experts
- Two-way communication
- Typically: Security, DevOps, Architects, Legal

**I - Informed** (Multiple)
- Told about progress/completion
- One-way communication
- No input required
- Typically: Stakeholders, Leadership, Other Teams

## RACI Matrix Template

**Project:** [Project Name]

| Activity/Task | [Person 1] | [Person 2] | [Person 3] | [Team/Group] | Notes |
|---------------|------------|------------|------------|--------------|-------|
| [Activity 1] | A | R | C | I | [Why this assignment] |
| [Activity 2] | A | R,R | C | I | [Multiple responsible] |
| [Activity 3] | R | A | C,C | I | [Multiple consulted] |
| [Activity 4] | R | A | C | I,I | [Multiple informed] |

## Key Activities to Map

**Planning & Design:**
- [ ] Requirements gathering
- [ ] Architecture design
- [ ] Technical design review
- [ ] Security review
- [ ] Project planning

**Execution:**
- [ ] Backend development
- [ ] Frontend development
- [ ] API development
- [ ] Testing
- [ ] Code review

**Deployment & Operations:**
- [ ] Infrastructure setup
- [ ] Deployment
- [ ] Monitoring setup
- [ ] Documentation
- [ ] Training

**Communication:**
- [ ] Stakeholder updates
- [ ] Team standups
- [ ] Status reports
- [ ] Demo preparation

## RACI Best Practices

✅ **Only ONE Accountable per activity** - Multiple As = confusion
✅ **Multiple Responsible is OK** - Teams work together
✅ **Consulted early** - Don't consult at the last minute
✅ **Informed consistently** - Regular updates, not surprises
✅ **Document exceptions** - If someone is R and A, note why

## Common RACI Mistakes

❌ **Too many As** - "Who's really accountable?" becomes unclear
❌ **No A assigned** - Work falls through cracks
❌ **C treated as R** - Slows down work, creates bottlenecks
❌ **I not informed** - Creates confusion and resentment
❌ **Matrix too complex** - Hard to understand and maintain

## Responsibility Clarity Checklist

Before starting work:
- [ ] Everyone knows their R/A/C/I roles
- [ ] Accountable person identified for each activity
- [ ] Consulted roles know when they'll be asked
- [ ] Informed roles know how they'll receive updates
- [ ] Conflicts resolved (e.g., multiple As)

## Communication Plan

**To Responsible:**
- "You're responsible for [activity]. Here's what needs to be done: [details]"

**To Accountable:**
- "You're accountable for [activity]. [Person] is responsible. Check in [frequency]."

**To Consulted:**
- "We'll consult you on [aspect] before we proceed. Here's when: [timeline]"

**To Informed:**
- "We'll keep you informed via [channel] on [schedule]. Updates include: [what]"

## Project RACI Example

**Project: New Authentication System**

| Activity | Engineering Manager | Tech Lead | Backend Engineer | Frontend Engineer | Security | DevOps | Product | Leadership |
|----------|-------------------|-----------|-----------------|-------------------|----------|--------|---------|------------|
| Requirements | A | R | C | C | C | C | C | I |
| Architecture | A | R | R | C | C | C | C | I |
| Backend Dev | A | C | R | C | C | C | I | I |
| Frontend Dev | A | C | C | R | C | C | I | I |
| Security Review | A | C | C | C | R | C | I | I |
| Infrastructure | A | C | I | I | C | R | I | I |
| Testing | A | R | R | R | C | C | C | I |
| Deployment | A | C | I | I | C | R | I | I |
| Documentation | A | R | R | R | C | C | C | I |
| Stakeholder Updates | A | R | I | I | I | I | C | C |
RACI Responsibility Matrix

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